Your book, professionally administered.
Everything below is administrative. We prepare, record, calculate, reconcile, chase and report. The lender approves, decides and instructs. Each service line is available on its own or as a complete outsourced back office.
Nine service lines
Loan accounting & ledger maintenance
A clean, reconciled ledger for every facility, maintained daily and closed monthly.
- Daily interest accrual, including default and non-default rates, rate changes and step-ups
- Retained, rolled-up, serviced and part-serviced interest structures
- Arrangement, exit, extension and other fee ledgers
- Partial redemptions, capital reductions and re-amortisation of balances
- Month-end close: trial balance per facility, portfolio summary, reconciliation to bank
- Audit support: schedules, ledger extracts and explanations for your accountants or auditors
Statement production
Accurate statements, calculated to the day and issued in your branding to whoever you direct.
- Redemption statements with per-diem figures and validity dates
- Interest and account statements for borrowers, guarantors and their advisers
- Arrears and shortfall statements
- Annual, quarterly or ad-hoc statements of account
- Statement register so every figure issued can be traced and reproduced
Payment & receipt administration
We do not hold or handle money. We record and reconcile what arrives in your accounts.
- Payment schedules and expected-receipt calendars per facility
- Receipts identified, allocated to interest, fees or capital, and posted same day
- Bank reconciliation against the loan ledger
- Missed and short payments flagged to you the day they fall due
- Arrears schedule maintained and reported
Drawdown & facility administration
The paperwork and records around each drawdown, prepared for your sign-off.
- Facility record set-up from the signed loan agreement and security documents
- Drawdown request packs assembled against the conditions precedent list
- Conditions checklist maintained and outstanding items chased
- Drawdown notices, statements and ledger postings once you approve
- Facility amendments, extensions and variations recorded once agreed by you
Covenant, insurance & diary monitoring
A single diary for every date that matters across the book, with chasing done for you.
- Insurance expiry, renewal evidence and noted-interest confirmations
- Valuation dates, revaluation triggers and LTV positions
- Reporting covenants: accounts, management information, project reports
- Maturity, extension and notice deadlines
- Breach and deadline alerts raised to you for decision; we never waive or extend
Lender, investor & board reporting
Regular packs built from the ledger, so the numbers agree with each other every time.
- Monthly portfolio pack: balances, accrued interest, LTV, maturity profile, arrears
- Investor and co-lender reporting to agreed templates and calendars
- Board and credit committee reporting support
- Facility-level fact sheets and loan schedules
- Data exports for your accountants, auditors, funders or systems
Borrower & third-party correspondence
Routine correspondence handled promptly and professionally, as an extension of your team.
- Information requests from borrowers, brokers, solicitors, valuers and accountants
- Statement and figure requests
- Reminder and chasing letters for documents, insurance and reporting
- Coordination with your solicitors on completions, discharges and security release
- Anything involving a decision, a dispute or a default is escalated to you
Document & data management
Complete, consistent loan files that stand up to audit, due diligence and funder review.
- Structured loan file per facility: agreement, security, valuation, insurance, correspondence
- Security schedule and charge register maintained
- Data migration from spreadsheets or a previous servicer, with reconciliation on transfer
- Retention, access control and audit trail on every change
- Data-room preparation for funders, buyers or auditors
Company & back-office administration
The rest of the admin around a lending business, so a small team stays small.
- Bookkeeping support and supplier invoice processing for the lending entity
- Liaison with your accountants on management accounts and year-end
- Board pack and minute preparation
- Companies House filings coordination and statutory register upkeep
- Onboarding paperwork and file set-up for new facilities
Scoping to close-out
Scoping
Which service lines, which formats, which approval points, and who signs. Agreed in writing before anything moves.
Onboarding
Existing data and documents taken in, ledgers rebuilt, position reconciled to yours. Typically two to four weeks.
Live administration
Daily work to an agreed calendar with a named contact. Monthly pack and a short review call.
Redemption & close-out
Final figures, reconciliation, release paperwork prepared for your solicitors, closed file handed back.
Fixed monthly fees
Pricing is a fixed monthly fee per facility or per book, set at scoping and reviewed annually. Onboarding and data migration are quoted separately as a one-off.
There are no success fees, no percentage of interest and no participation in the loans. Our only interest is in the administration being right.
What sits outside this company
Absolute Funding Services Ltd is an administrative services company. The following are not provided by us under any engagement.
- Loan origination, arranging, broking or introductions
- Underwriting, credit assessment or lending decisions
- Funding, co-funding or any economic interest in a loan
- Holding or controlling client, lender or borrower money
- Approving drawdowns, waivers, extensions or enforcement
- Financial, legal, tax or investment advice
Keeping administration separate from lending decisions is what lets us be useful. We can take on a book without any interest in how it was originated or who funds it, report on it without bias, and hand it back at any time. Where a decision, a waiver or an advisory question arises, we set out the facts and pass it to you or your appointed advisers.
Walk us through your book
Send a facility list or a description of the portfolio and we will come back with a scoped proposal.